VISAS AND ACCOMMODATION

Accommodation

ICON•S conference attendees are eligible for exclusive discounted rates at the hotels listed below. To take advantage of these special rates, reservations must be completed by the deadlines specified for each hotel.

Please be advised that room rates are subject to change until the time of booking, and we cannot guarantee the availability of discounted prices beyond the indicated dates. All payments must be made directly to the respective hotels.

It is possible that other websites, such as expedia.com, hotels.com, tripadvisor.com, booking.com, etc, may offer more convenient rates, as prices vary depending on a range of variables. We invite you to compare and decide what is more convenient for you.

FUSION HPLUS EXPRESS +

  • Distance to conference venue: 5.4 km (10 min drive)
  • Average price per night: R$387 (US$64) – R$504 (US$83)
  • Special promotion: 20% off daily rate (promo code ICONS2025)
  • Reservations must be made by July 27th via this link.
  • For reviews, check this link.

CULLINAN HPLUS PREMIUM

  • Distance to conference venue: 6 km (10 min drive)
  • Average price per night: R$549 (US$91) – R$714 (US$118)
  • Special promotion: 20% off daily rate (promo code ICONS2025)
  • Reservations must be made by July 27th via this link.
  • For reviews, check this link.

ATHOS BULCÃO HPLUS EXECUTIVE

  • Distance to conference venue: 6 km (10 min drive)
  • Average price per night: R$466 (US$77) – R$653 (US$108)
  • Special promotion: 20% off daily rate (promo code ICONS2025)
  • Reservations must be made by July 27th via this link.
  • For reviews, check this link.

HPLUS VISION EXECUTIVE

  • Distance to conference venue: 5.7 km (7 min drive)
  • Average price per night: R$409 (US$67) – R$635 (US$105)
  • Special promotion: 20% off daily rate (promo code ICONS2025)
  • Reservations must be made by July 27th via this link.
  • For reviews, check this link.

BRASÍLIA PALACE HOTEL

  • Distance to conference venue: 7.4 km (12 min drive)
  • Average price per night: R$400 (US$66) – R$700 (US$116).
  • For reviews, check this link.

B HOTEL

  • Distance to conference venue: 6.2 km (11 min drive)
  • Average price per night: R$932 (US$154) – R$2.076 (US$344).
  • For reviews, check this link.

We recommend you book early as bookings are subject to availability.

Check the complete guides for the ICON•S 2025 Annual Conference:

BRASILIA HANDBOOK
ACCOMMODATION

Visa Application

The 2025 ICON-S Annual Conference will be hosted by the University of Brasília in Brazil from July 28 to 30! 

Anticipation is the keyword for those of you who would like to participate. Obtaining visas can take time. Do not wait until the last minute! See below for some guidance on whether you need a visa to enter Brazil.

To check whether you need a visa to enter Brazil and the FAQ on the subject, click here. For added security, we suggest double-checking the latest visa application rules before the event.

Citizens of countries with bilateral or regional agreements with Brazil, such as member countries of Mercosur and the European Union (except some specific countries), are exempt from visas for short-term visits. You can consult the list of exempt countries or those that require a visa here.

From April 2025 on, citizens of Australia, Canada, and the United States will need a visa to enter Brazil to participate in the event.  Nationals of these countries can apply for an e-visa (electronic visa), which can be requested through the official portal.

Citizens of countries not eligible for the e-visa must submit their applications to the Brazilian embassies or consulates in their respective countries.

For visa questions, please contact icons@unb.br. We cannot provide immigration services or advice, but we can point you in the right direction and provide a letter of invitation and/or support if necessary.

If you require a letter for visa purposes, please send a copy of your submission acceptance email, along with proof of your ICON-S membership (e.g. a photo/printout/screenshot of the member page from ICON-S or membership confirmation email) to icons@unb.br.

The information provided in this report is subject to change. ICON-S and the University of Brasília (UnB) are not responsible for the information provided and do not assume responsibility for any visa-related issues.

Make sure to get your Brazilian visa on time.

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